Ex tempore amendment

The specific nature of humanitarian aid actions and their relatively short duration may make it impossible in some cases to respect the deadlines set out for amendments of Agreements. In exceptional cases, the possibility to adopt an ex tempore amendment, i.e. an amendment after the implementation period of an Action but before the final report, may therefore be considered.

A request for an amendment made after the implementation period of the Action must always be particularly well justified, and is limited to obligations which are still to be fulfilled by (one of) the Parties, e.g.:

• A supplementing clause regarding the transfer to another project of remaining supplies (goods and equipment).
• Extensions of the implementing period of the Action specified in Article 2.2 of the Special Conditions of the Agreement, within the limits of the Decision and of restrictions applicable to urgent actions.

Requests for ex tempore amendments must be submitted before the final report and the method used to amend the Agreement during this time period is an exchange of letters, independently of what method would have been used had the amendment been concluded before the end of the implementation period of the Action.

An ex tempore amendment can be signed by a person other than that the legal representative who signed the initial Agreement, on the conditions that this person is registered in APPEL as a person entitled to sign agreements on behalf of the organisation.



References and useful links

• Fact sheet A.4