Deadlines

The Final narrative and financial reports shall be deemed accepted by the Commission 45 calendar days after receipt in the absence of any other reaction by the Commission. When the Humanitarian Organisation fails to submit the Final reports within the deadline established in Article 4.2 of the Special Conditions, the deadline for the acceptance of the Final reports shall be extended for a period equivalent to the duration of the delay. In this case, the Commission shall inform the Humanitarian Organisation accordingly.

The Commission shall verify whether the Action has been carried out in all respects in compliance with the Grant Agreement on the basis of the supporting documents submitted by the Humanitarian Organisation.

The acceptance of the Final reports does not constitute recognition of the eligibility of the costs, neither of the regularity, authenticity, completeness and correctness of the declarations and information contained in the reports.

The Commission shall establish the total eligible costs of the Action and, when applicable, pay the balance due to the Humanitarian Organisation within 45 calendar days following the acceptance of the Final reports.

The Commission shall notify the Humanitarian Organisation of the Final Amount and the amounts to be paid or recovered.

If the Humanitarian Organisation does not agree with the Final Amount, it may request clarification of this amount explaining why the calculation should be revised. Such a request will be sent to the Commission in writing within two months following the date of notification of the final amount or, in the absence of such notification, following the date on which payment of the balance or the recovery notice is received. Requests reaching the Commission after this deadline shall not be admissible. Within 45 calendar days following receipt of an admissible request, the Commission shall provide the requested clarification in writing.

Together with the Final reports and supporting documentation, the Humanitarian Organisation shall submit a payment request identifying the amounts pre-financed by the Commission, the expenditure engaged by the Humanitarian Organisation and the balance requested from the Commission. Following the acceptance of the Final reports, the Commission shall verify the eligibility of the costs claimed by the Humanitarian Organisation. The information submitted by the Humanitarian Organisation must be sufficiently detailed in order to allow the Commission to formulate an opinion on the eligibility of costs. If the Commission deems that the payment request cannot be met, it may request the Humanitarian Organisation to submit additional information within 30 calendar days. After that delay, the Commission may either reject the payment request as submitted or continue the procedure on the basis of the available information. The payment deadline set in Article 22.1 shall be suspended pending receipt of the requested information. The payment deadline starts running again on the date on which the Commission receives the required information. No tacit approval of the payment request can be presumed on expiry of the payment deadline. In case of late payment, Article 22.5 shall apply. In accordance with the procedure established in Article 16.3 b), the Commission may terminate the Grant Agreement with immediate effect, in case of a renewed rejection of the payment request.

If the Commission cannot accept the Final narrative or financial reports, it shall request the Humanitarian Organisation to submit the additional information it requires within 30-calendar days following its request. After that delay, the Commission may either reject the Final reports as submitted or continue the procedure on the basis of the available information. The deadline for accepting the reports shall be suspended pending receipt of the requested information. The deadline starts running again on the date on which the Commission receives the required information.

In accordance with the procedure established in Article 16.3 b) of the General conditions, the Commission may terminate the Grant Agreement with immediate effect in case of a renewed explicit rejection of the Final reports.

The Humanitarian Organisation shall present a Final narrative report and a Final financial report complying with Article 10.2 within the deadline established in Article 4.2 of the Special Conditions. The Final narrative and financial reports shall be deemed accepted by the Commission 45 calendar days after receipt in the absence of any other reaction by the Commission. When the Humanitarian Organisation fails to submit the Final reports within the deadline established in Article 4.2 of the Special Conditions, the deadline for the acceptance of the Final reports shall be extended for a period equivalent to the duration of the delay. In this case, the Commission shall inform the Humanitarian Organisation accordingly. The Commission shall verify whether the Action has been carried out in all respects in compliance with the Grant Agreement on the basis of the supporting documents submitted by the Humanitarian Organisation. If the Commission cannot accept the Final narrative or financial reports, it shall request the Humanitarian Organisation to submit the additional information it requires within 30-calendar days following its request. After that delay, the Commission may either reject the Final reports as submitted or continue the procedure on the basis of the available information. The deadline for accepting the reports shall be suspended pending receipt of the requested information. The deadline starts running again on the date on which the Commission receives the required information. In accordance with the procedure established in Article 16.3 b), the Commission may terminate the Grant Agreement with immediate effect in case of a renewed explicit rejection of the Final reports. The acceptance of the Final reports does not constitute recognition of the eligibility of the costs, neither of the regularity, authenticity, completeness and correctness of the declarations and information contained in the reports.

The Commission shall pay in EUR.



References and useful links:

• General conditions, Article 10.2, 21.2, 22.1, 22.2, 22.3