The final financial and narrative reports must be submitted within three months after the end of the implementation period of the Action both in electronic and hard copy. The partner undertakes to ensure that the paper copy corresponds in full to the electronic copy. Any discrepancy detected between the two copies may result in the immediate rejection of the report.
The final reports will be considered as submitted only upon reception of both the narrative and the financial final reports.
Final reports submitted through eTools application do not have to be submitted in paper. Under the eTools application, the table 11 should be updated in the eFinal Report and the other documents constituting the financial reports should be attached in annexes. (Refer to Fact Sheet A.7)
DG ECHO may always request additional information.
Reports and any additional information required by the Commission shall be submitted in the language of the Grant Agreement.
According to Article 21.2 of the General conditions, in case the Partner does not submit the final reports within the established deadline, the deadline for DG ECHO to accept the final reports will be extended for a period equivalent to the duration of delay of submission.
In case the financial report is missing, the final reports will not be considered as submitted.
In case the partner sends, on his own initiative, a new version of the final reports, the date of receipt of the final receipts will be the date the new version has been received.
Failure to submit a Final, narrative or financial, report within the agreed deadlines and without any valid justification may be considered sufficient grounds to terminate the Agreement on the basis of Article 16.3.b of the General conditions.
In case the Humanitarian Organisation fails to present the due Final reports within six months of the end of the implementing period of the Action or if the Commission twice explicitly rejected the Final reports presented by the Humanitarian Organisation, DG ECHO may terminate the Agreement with immediate effect.
Repeated failure to send reports is a serious breach of the FPA.
References and useful links