Funding limits and reporting

Limits to funding that partners can normally allocate to visibility/information/communication in humanitarian operational agreements are:

0.5% of the direct eligible costs with a maximum of 8,000€

The new threshold does not allow for large communication actions. However, exceptions may be allowed in the following circumstances:

• the partner has communication experience and expertise, and is keen to exploit the benefits of joint actions and visibility;
• the partner wishes to propose an impact oriented communication activity that would need a large budget;
• the partner contacts ECHO Information when designing such activity (contacts in HQ and field)

Section 9 of the Single form
This section concerns:
o Visibility obligations
o Institutional Partner s' Communication/information activities on EC/EU (not operational communication on the Action).

Operational information or communication products developed within the context of a Action (such as training manuals, hygiene promotion, advocacy leaflets, etc.) must come under Section 4.3.2, under the appropriate result and sub-sector (and should not be reported here in section 9).

Bear in mind that even if the activity is operational and not paid for under the institutional visibility line, all information and communication materials produced must bear the DG ECHO visual identity and (when appropriate) the recognition of EC's funding.

Purely institutional visibility, information/communication should be described under this Section 9 and the total cost should be reported under Section 4.3.3. “Other costs” - on the first line.

9.1. Planned communication activities (in field and/or in Europe)
Any planned institutional information/communication activity (except publications) should be indicated.
Examples: public events, audiovisual products, photos (exhibitions), funding for journalist visits, paid advertising, etc.
State objectives and target audiences (and figures) and indicate estimated costs.

9.2. Visibility on durable equipment, major supplies, and at project locations
Describe how Commission visibility will be assured (for example, posters, stickers, clothing items, press releases,…) + figures + estimated costs.

9.3. Planned publication activities
Specific institutional “information/communication” publishing projects (not to include publications for the core humanitarian project such as training manuals etc), should be indicated here. Please state objective and target audiences (+ figures) and indicate estimated costs.

9.4. [INT] In case of changes,please explain
If requested details could not be provided at the stage of the proposal, please indicate them in the interim report.
In the event of changes, please also indicate how the modifications (planned or completed) affect the section 4.3.3.

9.5. [FIN] Report on the relevant activities
Report on the relevant activities with a description of related costs and means, copies of press releases, press cuttings , all publications and audiovisual materials produced and/or any relevant visibility items (or pictures thereof).



References and useful links:

• Visibility, Information & Communication toolkit, Sheet 18, Sheet 19