This table will constitute annex II of the signed Agreement. The financial overview is also closely linked to the Final financial report.
For more details and advice, see the Guidelines for final financial reporting.
Column - Eligible cost of Action
It is recommended that Partners use their own internal financial reporting formats as a basis for the headings of Table 11. In case Partners do not have internal financial reporting format, they can use or adapt one of the formats presented in the annexes of the Guidelines for final financial reporting.
The headings identified in the proposal will become the chapters of the final financial reporting.
The “subtotal direct eligible costs” should be equal to the sum of the total amounts of the results, specified in 4.3.2, plus the total amount of Other Costs, specified in section 4.3.3
The indirect costs cannot be higher than 7% of the “subtotal direct eligible costs”.
If the Action includes contributions by beneficiaries, these contributions cannot be taken into account for the calculation of the indirect costs.
Total costs must equal the Total Funding.
Column - Funding the action
Direct revenue of the Action: In case the Action itself creates income, the final amount has to be mentioned here. As this will be considered as income, it can increase the overall amount of the Action. This income will be deducted from DG ECHO's contribution (except for Multi-donor contribution). Example: fees paid for participating to trainings organised by the Partner.
Contribution by applicant: if the Organisation makes a contribution to a certain portion/percentage of the costs of the Action, mention here the foreseen amount.
Contribution by other donors: give an indication of the approved and/or expected funding by other donors. This may include contributions of other DGs of the European Commission. This information is based on real contributions in the Final report.
Contribution requested from DG ECHO: the expected funding of DG ECHO. This will be equal to the foreseen amount in the Agreement at the moment of signature of the Agreement.
% of total funding
: in the case of co-financing Agreements only, the % of DG ECHO funding in relation to the total Action costs is required. As specified in article 21.4 of the General conditions
in case that the eligible costs at the end of the Action are less than the estimated “subtotal direct eligible costs” at proposal stage, the contribution of the European Community may be limited to the amount produced by multiplying the actual expenditure by the “percentage of total funding”. If relevant, the % can be revised.
Total funding is the sum of the direct revenue and 3 types of contribution mentioned in the column. It will always be equal to “Total Costs Funding”.
Contribution by beneficiaries
: Contributions by beneficiaries are usually linked to cost recovery schemes. These contributions cannot be accepted as co-financing. At proposal stage, the amounts of the contribution by beneficiaries should not be mentioned in section 11 as it is not certain that the cost-recovery will be successful. The Grant agreement will provide in Article 8.1
that the Partner established a cost-recovery system and that the amounts recovered must be directly reinvested into the Action. At final reporting stage, Partners must identify the amounts recovered in section 11. They are not taken into account for the calculation of the indirect costs as the objective of the amounts recovered is to be reinvested in the Action.