WORKING WITH DG ECHO AS AN NGO PARTNER

FIELD OFFICE COSTS

FAQ 119 - According to the guidance on a simplified cost method for field office costs on NGO FPA partners (april 2017), if a partner wants to use this simplified allocation method it needs to identify the related costs in the financial part of the single form. Could you please clarify the needed level of detail?

FINANCIAL STATEMENT | ELIGIBILITY OF COSTS

The costs related to the simplified allocation method must be identified in the Single Form annex “Financial Annex”, which corresponds to the budget to be added in section 10.2.

The level of detail depends on the structure of your budget, as DG ECHO requires details up to the third sub-heading. At a minimum, DG ECHO would expect you to break down the budget line named “field office shared costs” distinguishing the various costs involved (per category or nature).

An example provided is available in the section “Reference documents”

FAQ 120 - Is it mandatory to request a derogation in all new proposals, in case the partner wants to use the simplified cost method for field office costs?

AMENDMENT | ELIGIBILITY OF COSTS

Yes. Since article 8.2 h) of the General Conditions recognise as eligible “only the portion of the costs (of field offices) which corresponds to the rate of the actual use of the infrastructure for the purposes of the Action”.

If the Partner wants to apply a simplified cost allocation method, it needs to request a specific derogation in section 11 of the Single Form for all new proposals (in case, a Modification Request can be submitted for ongoing Actions).