WORKING WITH DG ECHO AS AN NGO FPA
FINAL FINANCIAL REPORT
The controls that ECHO will make at liquidation stage will vary according to the level of the error rate of the partner identified during the periodic assessment. If the error rate is lower than 2%, a fast track procedure will be applied, meaning that, in principle, ECHO will not go into the details of the ledger. In case the error rate is higher than the 2%, ECHO will analyse the report in more detail.
However, if needed, ECHO reserves the right to ask for more information regardless of the error rate identified.
In principle, partners should report on the total expenditure.
At final report stage, in practice, partners shall update the section 10 of the Single Form with all actual costs.
In order to validate the section please be sure that the “total costs” in section 10.1 and the “total funding” in section 10.3 are the same amounts. In case of overspending, the exceeding amount shall be charged to the Applicant or to the other donor (in section 10.3).
If no amendment of budget was agreed upon with DG ECHO, then when you prepare the payment request, make sure it only indicates the amount stated in art. 3 of the Specific Grant Agreement.
Yes, the cost may be eligible if it is part of the overall budget of the Action presented in the Financial Statement at the latest with the Final Report. However, this does not mean that all individual costs must be visible in the Financial Statement, it suffices that they are covered within a given cost category. The final check of whether a cost was covered by the budget of the Action can only be done through an audit.