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European Commission

EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

WORKING WITH DG ECHO AS AN NGO FPA

AMENDMENTS BY MUTUAL CONSENT

An amendment by mutual consent consists of a request from a Party and a reply (approval or rejection) to the request by the other Party. The Party requesting the amendment shall send to the other Party a duly justified amendment request when it affects:

  • Articles 2 to 6 of the SGA

 

  • Title and principal objective

 

  • Specific objective, results and indicators

 

  • Number and type of beneficiaries: An amendment by mutual consent is not necessary in all cases when the number of beneficiaries changes due to the factual day-to-day evolution of the number of beneficiaries reached.

    A modification request requiring ECHO approval is needed when the partner becomes reasonably confident that, on balance, the expected number of beneficiaries will not be reached.

    When the total number increases without affecting other conditions or elements of the Agreement the partner shall report such change in the Final Report, but no amendment is required.

    A modification request requiring ECHO approval should be sent also in case of increase of the number of beneficiaries requiring additional financial resources; in this case, the approval will depend on the availability of budget. If resources not available, other elements of the Action might have to be modified (e.g. modify results, reduce activities, etc.)

 

  • Country and/or region of implementation

 

 

MODIFICATION REQUEST

 

  • To start drafting the Modification Request the partner should enter in Appel and follow this workflow - specifically the tab CREATE A FOLLOW-UP DOCUMENT (MR, NEC, IR; FR)

  • When the amendment request does not concern a specific section of the Single Form (for example reporting deadline), the partner has to use section 13 of Single Form to justify its request.

 

  • When the amendment concerns a specific section of the Single Form (e.g. number of beneficiaries), the partner has to encode the modification in that section, including the justification for it.

 

  • If the modification requests include several changes, the partner is invited to provide an overall justification for the changes in section 13.1 of the Single Form.

 

  • The response from ECHO will be sent in PDF format by email to the official address of the partner (so called exchange of letters modality)

AMENDMENTS' PROCEDURE

Requests for amendments Response by ECHO enter into force

The partner shall abstain from implementing any changes before having received the express agreement of the Commission except in case of force majeure, suspension of the implementation of the Action or equivalent circumstances which require the immediate adoption of precautionary measures.

GENERAL CONDITIONS, ARTICLE 12.2

EN FR

FPA GUIDELINES, SECTION 10.1

EN FR

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