WORKING WITH DG ECHO AS AN NGO PARTNER
SUSPENSION BY THE PARTNER
The partner may have to suspend the implementation of the Action if changes in circumstances in the field are likely to make it excessively difficult to continue the implementation of the Action, notably in cases of:
Serious threat to the safety of humanitarian workers (e.g. security concerns) and of the beneficiaries (do no harm);
Incompatibility between the implementation of the Action and compliance with humanitarian principles or conflict of interests.
TYPES OF SUSPENSIONS
The suspension may be
- Total, if it involves all teh activities of teh Action
- Partial, it it involves only some of the activities of the Action.
Depending on the type of suspension to be invoked, the procedure will vary as follow:
DURATION AND EFFECTS OF SUSPENSION
The total duration of the suspension will be confirmed at the time of the resumption of activities and, in principle, it should not last longer than 1/3 of the implementation period.
If the suspension period is longer than originally foreseen, the partner will inform ECHO in writing.
If the Partner wishes to extend the suspension period over the maximum period of one third of the implementation period, it shall send to ECHO a justification for the extension. ECHO will reply in writing and if agrees to continue the suspension of the implementation period of the Action, no explicit derogation is needed.
In case the causes of the suspension are such that it is not possible to envisage a resumption of the activities or if the causes for suspension last longer than 1/3 of the implementation period the Agreement might be terminated.
Furthermore, if the Partner needs additional funding to resume and finalise the Action, it will have to discuss with ECHO the availability of funds. When funds cannot be made available, the Partner will have to reallocate amounts within the budget and possibly reorganise activities.
In any case during the suspension period, the Partner must take all necessary measures to reduce to a minimum the damages (e.g. measures to ensure the security of staff and assets) which may result from the suspension. At a later stage, the Partner will report on the actions and measures taken to reduce to a minimum the damage and on the impact on the final Action objective.
The suspension should not affect the basic elements of the agreements (e.g. implementing period, location).