WORKING WITH DG ECHO AS AN NGO PARTNER | 2021 - 2027
TEMPORARY INTERRUPTION OR REDUCTION OF ACTIVITIES
When for circumstances beyond the Partner’s control (in particular in case of force majeure) it is impossible or extremely difficult to continue with the implementation of the Action, the Partner can agree with DG ECHO on a temporary interruption or reduction of the activities.
The Partner should be aware of the difference between temporary interruption or reduction of activities (Annex 5 of the Grant Agreement) and the suspension of the grant agreement (Article 31 of the Grant Agreement). In the latter, costs incurred during the period of suspension are not eligible.
A temporary interruption or reduction of activities provides the possibility for DG ECHO to accept some costs incurred if the partner has to interrupt (totally or partially) or reduce activities in the field in case of exceptional circumstances. The Partner must inform DG ECHO and, if needed and agreed, adapt the Action to the new circumstances via an Amendment.
As soon as an event occurs in the field that could lead to an interruption or reduction of activities, the coordinator will inform DG ECHO (Desk or Technical Assistant) by email, even if the coordinator is not sure yet that a temporary interruption or reduction will be needed. This first message is important to set the possible start date of the temporary interruption or reduction of activities.
There are two different situations. Click on each tab to know the right procedure to follow.
The Partner should be aware of the difference between temporary interruption or reduction of activities (Annex 5 of the Grant Agreement) and the suspension of the grant agreement (Article 31 of the Grant Agreement). In the latter, costs incurred during the period of suspension are not eligible, as contrary to the temporary interruption or reduction of activities, where costs incurred by Partners, can be considered as eligible if compliant with the eligibility conditions and agreed by DG ECHO.
If the Partner wants to request a suspension, it must follow the conditions and procedures of Article 31.1.1 of the Grant Agreement.
The coordinator must submit an Modification Request detailing the reasons for the suspension, the date the suspension takes effect (this date may be before the submission of the Modification Request) and the expected date of resumption. The suspension will take effect on the day specified in the amendment. Once the circumstances allow for the implementation to resume, the Partner will submit another Modification Request to set the suspension end date, the resumption date (one day after suspension end date), extend the duration and make other changes necessary to adapt the action to the new situation. The suspension will be lifted with effect from the suspension end date set out in the amendment. This date may be before the date of the submission of the amendment request.
A suspension can also be imposed by DG ECHO, when the Partner (or a person having powers of representation, decision-making or control, or person essential for the award/implementation of the Action) has committed systemic or recurrent errors, irregularities, fraud or serious breach of obligations in the Action or in other EU grants.