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European Commission

EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

WORKING WITH DG ECHO AS AN NGO PARTNER | 2021 - 2027

REFERENCE DOCUMENTS

LEGAL BASIS

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Humanitarian Aid Regulation

EN FR

Consensus on Humanitarian Aid

EN FR

Financial Regulation

EN FR

HUMANITARIAN CERTIFICATE 2021-2027

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CERTIFICATE 2021 - EU HUMANITARIAN PARTNERSHIP

EN FR

CERTIFICATE 2021_EU HUMANITARIAN PROGRAMMATIC PARTNERSHIP

EN FR

CERTIFICATE 2021 - NICHE PARTNERSHIP

EN EN

GUIDANCE - EU Humanitarian Partnership Certificate 2021

EN

PROGRAMMATIC PARTNERSHIP

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DG ECHO Guidance to Partners on Programmatic Partnerships in 2024

EN

PPT - Programmatic Partnerships Roll out phase

EN

Annex Programmatic Partnership multi-annual planning 2024

EN

Questions & Answers - Programmatic Partnership 2024

EN

MULTI-YEAR FUNDING

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Multi-Year Funding factsheet

EN

THE HUMANITARIAN AID MODEL GRANT AGREEMENT (HUMA MGA)

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Humanitarian Aid Model Grant Agreement

EN FR

Annex 1 - The Single Form

EN

Annex 2 - Budget (corporate template adjusted)

EN Cover Note  

Annex 3 - Accession form for multibeneficiary’s action

EN FR

Annex 3 – Accession form for new beneficiaries (via MR)

EN FR

Annex 4 - Financial statement model (See annex 2)

Sheets - PROJECT FR / ANNEX 2 FR  

Annex 5 - Specific rules for humanitarian aid - (See the MGA)

EN FR

Provisions on medical and food supplies

EN FR

Certificate on the Financial Statement - ToR - Applicable only to the agreements with the obligation to submit CFS, signed before 1 September 2024

EN FR

Certificate on the Financial Statement (CFS) - Applicable only to Agreements with the obligation to submit CFS, signed before 1 September 2024

EN FR

Certificate on the Financial Statement (CFS) - ToR - Applicable only to Agreements with the obligation to submit CFS, signed after 1 September 2024

EN FR

CONTRACTS MANAGEMENT RESOURCES

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Annotated Grant Agreement (AGA) – including Specific Rules for HUMA (Annex 5)

EN

Staff and field office costs

DG ECHO decision   Staff costs calculation  

Example of cost classification

EN

Interim Report - Scope and schedule

EN

Dealing with inflation in ECHO projects

EN

Note on the use of money transfer agents

EN

REPORTING ON SEAH

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Guidance - Yearly reporting on allegations of sexual exploitation, abuse and harassment

EN

Reporting Form SEAH - Case Level

EN

THE SINGLE FORM 2021

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Single Form Guidelines - Last update December 2023

EN

List of Key Outcome Indicators (KOI) & details

EN FR

List of Key Result Indicators (KRI) & details

EN FR

Education in Emergencies KOI and KRI - Technical Guidance

EN FR

Protection Mainstreaming Indicator - Technical Guidance

Toolkit   Technical Guidance  

NEW DG ECHO voluntary environmental indicators

EN

DG ECHO Protection Key Outcome Indicator (PKOI) - Technical Guidance

EN ES FR

DG ECHO Protection Key Outcome Indicator (PKOI) - Toolkit

EN ES FR

TEMPLATES

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Additional Prefinancing Report

EN

Final payment request

EN FR

Fraud Allegation Reporting Form DG ECHO Partners

EN

Fraud Allegation Reporting Form Individuals

EN

Aid Diversion Reporting Form

EN

Force Majeure Reporting Form

EN

GENDER AND AGE MARKER

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Gender-Age marker toolkit

EN ES FR

RESILIENCE MARKER

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Resilience marker Guidelines

EN

POLICY GUIDELINES

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Policy Guidelines

ECHO website  

Disaster Preparedness Guidance Note (2021)

EN

Humanitarian Food Assistance

Humanitarian Food Assistance Website  

Cash transfer policy

EN

Guidance on the operationalisation of the minimum environmental requirements and recommendations for EU-funded humanitarian aid operations

EN

Humanitarian Logistics Policy

Operational Guidance   Policy  

SINGLE FORM - APPEL AND ETOOLS

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APPEL Charter NGO

EN

Single Form - Quick Start Guide - LAST UPDATE Oct 2020

EN

Single Form Offline - Manual - LAST UPDATE Oct 2020

EN

Single Form Offline - Collaboration Models - 1

EN

Single Form Offline - Collaboration Models - 2

EN

In case you do not have access to Appel, you can launch the offline application by clicking on this link

Link  

Single Form Online - Quick Start Guide - LAST UPDATE Oct 2020

EN

REMOTE MANAGEMENT

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ECHO's approach to remote management

EN

Remote Management Questionnaire

EN

Remote Management Quarterly Report

EN

COVID - 19 (NOT applicable as of 1st July 2022)

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Guidelines COVID-19 for NGOs

EN

Note on relaxation of distribution lists requirements (NGOs ONLY)

EN

THE EU HUMANITARIAN AIR BRIDGE

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THE EU HUMANITARIAN AIR BRIDGE

EN

CERTIFICATE - APPLICATION PROCESS

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Message to the candidate NGO

EN FR

Terms of Reference for the Ex-Ante Assessment

EN FR

Template of the Terms of Reference

EN FR

Guidance Annex 4a/B – Ex-Ante Assessment

EN

Template of the Assessment report to be used by the auditors

EN FR

FAQ - Application process

EN

LIST of CERTIFIED NGOs

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List of Non-Governmental Organisations certified as EU Humanitarian partners

EN

HPCs REGISTER

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HPCs Register

EN

AUDIT

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Audit Info Paper

EN

EUROPEAN HUMANITARIAN RESPONSE CAPACITY (EHRC)

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EHRC for Humanitarian Partners

EN

EXCEPTIONAL EXTREME OPERATIONAL CONDITIONS (EEOCS)

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EEOCS - Note to Partners

EN

EEOCs - Request Form

EN

PuntoSUDLATTANZIO KIBSURIECAH