1. General Information

2. Project Data Overview By Country

3. Humanitarian Organisations In The Area

4. Needs Assessment And Risk Analysis

5. Beneficiaries

6. Gender And Age Marker

7. Logic Of Intervention

8. Resilience Marker

9. Monitoring And Evaluation

10. Implementation

11. Field Coordination

12. Visibility, Communication And Information Activities

13. Financial Overview Of The Action

14. Requests For Alternative Arrangements

15. Administrative Information

16. Conclusions And Lessons Learned

17. Logframe

With an alternative arrangement, DG ECHO and the NGO-partner agree on alternative modalities which differ from the standard applicable rules for the implementation of the Action. The partner introduces a request subject to DG ECHO approval. If DG ECHO does not agree with the request, the partner will have to submit in APPEL a new version of the SF with modified chapter 14.

Only three pre-defined alternative arrangements can be requested using the drop-down menu in Chapter 14.1 – Pre-defined alternative arrangements:

1. Visibility - to be selected if the partner will not fully implement the communication, dissemination or visibility obligations set out in chapter 12, ONLY if visibility activities would harm the safety of any persons involved in the Action;
2. When the action is implemented under exceptional extreme operational conditions (EEOCs), as justified in the Single Form, you request the use of the procedures and measures described in Annex to the Single Form;
3. Agreement with national authorities - when the applicable national legislation of the country of implementation of the Action requires the signature of a project agreement between the partner and the national authorities before the project starting date.

Exclusively in rare and very exceptional cases, when justified by the circumstances and/or the crisis or country specific issues the Partner can request in Chapter 14.2 an Exceptional alternative arrangement and demonstrate the necessity of the ad hoc alternative arrangement requested.

As such, cannot be requested as ‘Exceptional alternative arrangements’:

• Derogations granted under the FPA 2014
• Derogations from procurement procedures (Partners apply internal rules)
• Additional information to further develop what included in other Chapters of the e-SF
• Alternative arrangement on exchange rate, urgent actions, remote management, VAT – are not possible or necessary anymore !

Please check with DG ECHO before introducing a request in Chapter 14.2.

The purpose of this chapter is to give the possibility to the partner to introduce a request for a derogation to implement the Action.

Derogations from the contractual provisions can be granted to International Organisations according to the specific Partner with whom DG ECHO is contracting or on the basis of the specific needs related to the Action. As such, derogations are divided in ‘permanent’ and ‘optional’, and have been agreed between the Parties. Notwithstanding with the above, additional derogations may be requested by the Partner, subject to DG ECHO’s approval, on a case-by-case basis

14.2 Request for specific derogation: in this section the Partner may request the so-called “optional derogations”, alternative provisions pre-agreed between the Parties to address specific situations in the field. When requesting such derogations the Partner can use free text. The agreed provision will be reflected in the Agreement.       

In this section are automatically listed the permanent derogations that always apply according to the Partner submitting the proposal. This section cannot be modified by the Partners.