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European Commission

EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

WORKING WITH DG ECHO AS AN NGO PARTNER | 2021 - 2027

14. REQUESTS FOR ALTERNATIVE ARRANGEMENTS

The purpose of this chapter is to give the possibility to the partner to introduce a request for an alternative arrangement to implement the Action.

With an alternative arrangement, DG ECHO and the NGO-partner (this section is not applicable to International Organisations and UN Agencies!) agree on alternative modalities which differ from the standard applicable rules for the implementation of the Action. The partner introduces a request subject to DG ECHO approval. If DG ECHO does not agree with the request, the partner will have to submit in APPEL a new version of the SF with modified chapter 14.

 

Alternative arrangements are similar to the former FPA “specific conditions”. Be aware that for the majority of the FPA-derogations, the partner can no longer request an alternative arrangement through the SF, either because they are not accepted anymore (e.g. exchange rate for partners in nonEuro zone) or because they are embodied in the grant agreement (simplified cost method for field office costs).

14.1 – Request for pre-defined arrangements

 The following three pre-defined alternative arrangements are the only ones the NGO-partner can request under chapter 14.1:

 

  1. Visibility - to be selected if the partner will not fully implement the communication, dissemination or visibility obligations set out in chapter 12, ONLY if visibility activities would harm the safety of any persons involved in the Action.
  2. EEOCs - for Actions implemented under exceptional extreme operational conditions, as justified in the Single Form.
  3. Agreement with national authorities - when the applicable national legislation of the country of implementation of the Action requires the signature of a project agreement between the partner and the national authorities before the project starting date.

 

An example could be the situation where the partner, for circumstances beyond its control, is unable to demonstrate compliance with internationally accepted standards for medical supplies.

14.2 Exceptional alternative arrangements

This option (free text) can be used exclusively for very rare and very exceptional cases linked to a specific crisis or country that requires an ad-hoc alternative implementation solution. The partner has to explain the circumstances and/or the crisis or country-specific issues related to the Action and demonstrate the necessity of the ad hoc specific alternative arrangement requested.

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